Trello: Is it Right For Me?
Trello is a project management app, an easy and flexible tool to visually organise and manage your projects. Trello’s strength is its flexibility, that allows it to be used by a wide range of people, from teams to individuals.
Trello is your best working companion, no matter your profession or life stage you're in.
However, there are endless options when it comes to project management these days and it can be quite overwhelming to decide what app is the best one for you and your work. In this post, I'll share a Trello overview that will hopefully help you deciding if it's the right tool for you.
A tool for visual thinkers
One of the first things that I immediately loved about Trello when I started using it, for example, was being able to see all my lists at a glance, rather than having to open them one by one like in a traditional task manager (Wunderlist, Todoist, Microsoft To Do, etc.).
Trello, in fact, was born with the initial intent of replicating the Kanban method: a Japanese scheduling system developed to improve manufacturing efficiency and limit the buildup of excess inventory at any point in production.
This is why, when you created a new board, it used to come with the classic pre-made To Do, Doing, Done lists. Whether you're using the Kanban system or not, Trello allows you to have multiple lists on the same page.
Trello's core features
Trello's structure is very simple: boards > lists > cards. Each card can correspond to a single task or to an entire mini-project on its own since you can add additional information on the back of it: descriptive text, attachments, due dates, checklists, and comments.
Another core feature is Labels, they are very useful to color code your cards and make them pop on the page.
Finally, one of Trello's most useful features is Power-Ups. These are advanced integrations both with advanced Trello features (Calendar, Card Repeater, Custom Fields, etc.) and third-party apps (Google Drive, Evernote, Jira, etc.). They have recently celebrated their 100th Power-Up and the possibilities with them are literally endless.
All your tasks on one page
The homepage section has been completely revamped and it's now divided into two feeds:
Up Next - where you can see all the upcoming tasks with a due date (not just the ones assigned to you)
Highlights - where you can have an overview of the most relevant conversations and board activities (a handful way to get an idea of what's going on if you use Trello with other people)
You can also switch the view from the homepage to see all your boards divided by Personal and Team ones.
Trello can be used solo, but it's a tool made for teams. You can share boards with other people, group them by Teams, use the comments feature at the bottom of the cards to communicate with others, manage your notifications, and so much more.
A strong brand
Trello has been around for many years, it launched in 2011 and it kept evolving ever since always remaining true to itself. In 2017, Trello has been acquired by Atlassian, but it didn't change the core identity of the app, which still remains a professional tool with a friendly and colourful design (and an incredibly cute mascotte, Taco!).
Who is Trello for?
As you can probably tell, Trello is suitable for pretty much everyone. Teams, professionals, students, you name it.
For example, I started using it for my personal life (organizing holidays, books and movies, my blog), but then I also added a couple of boards to manage my University work. Nowadays I use it for planning my freelance writing job besides my personal interests, such as reading, video games, and so on.
Trello is free with some limitations like only one Power-Up per board but, to be honest, it should be pretty much all you need for getting started. However, it must be said that advanced Trello users would like to take a look into paid plans in order to unlock even more features and automation.
It all depends on what you're looking for, honestly. If you run a company of many employers or a big team, then you should consider Trello for Business from the very beginning, but if you're a freelancer working solo or with a small team, then you could start simple and upgrade later on. Check out the official pricing page here.
Trello's flexibility allows the app to grow along with you and your business.
Related: How to Master Your Trello Boards