The full productivity workflow is up!
Here's all of the applications I use to get things done, combined with the reasons to why I'm using all of these in tandem. It's an ever-evolving process, but something I think you'll see grow out!
Trello evolved out for me.
Trello is used on a daily basis still, but mainly for client work or activities only. Previously, I used Trello for a host of long-term planning and activities to plot out what's up next. But Notion has replaced this use. I will use Trello for client work + my Video Calendar, thanks to the fluid nature of the application, that Notion doesn't yet have.
Bear in mind, I started using Notion in June 2017. So it's taken me a full 8-9 months to transition out of Trello and it's workflow for long-term planning.
My Todoist is primarily used for the following:
My Google Calendar use is simply for events, meetings and activities:
Using Google Calendar sign-in with Calendars 5 by Readdle to use Calendars 5 as my almost viewer and editor for events on iOS.
Evernote is a tricky one.
Things I tend to store inside of Evernote are:
It's basically a hub of all my data.
Many people are asking me, how I’m using Notion.
It’s my new Trello to some extent. I previously used Trello for my long-term planning and recommend it still as one of the best, but Notion has taken the top spot. Remember guys, the things I show you are like 1-2 months out, so the decisions I make are over a long time period. I’ve been using Notion since last June, casually and proving away at it.
Notion is my 30,000 ft view.
It helps me to see what’s on.
I’m not even touching the surface with what I need to add and maximise, but easy does it.
The resource I drive into once a day to view my 3-month roadmap and a few project based items. Very similar to Evernote, I have lists and checklists inside of Notion, that are related to projects around personal brand. Yes this could appear messy, as I do use the likes of Trello to put all my editorial calendar into Trello, very true.
I’m not sure why I do this, but having all my client projections + a few KP projects in this space helps me to manage. Notion is so flexible, I can make my dashboard however I like and it’s ever evolving as the tool I’m using more and more often. Integrations with services like Evernote, Todoist would be so helpful, imagine, I could run everything from Notion, mad!
I wouldn’t use Notion as my task manager. I think the to-do list checklist tool its great, but nope. It’s not speedy enough yet, my honest vote here.
I don’t speak about Drive often. It’s because like Trello, it’s a tool in my day.
I use it to store files (images, videos, documents, files) + create documents.
Documents are more than Evernote, they are proposals + more meaningful/chunky documents needed for work. I would use Evernote to write documents/articles, I used to, but have fallen in love with Docs + the commenting + editing share abilities .
I use my notebook layout into Evernote, although right now it’s pretty messy.
Now, I know what you’re thinking, Francesco how do use all of these in your day. They all serve very much a different purpose.
I don’t use any major connection tools, neither have I fully optimised Zapier or one of the leading automation tools to help me to craft my personal workflow. But my workflow works. Let me take you into a full scenario of how they work together.
Sit with me during a week planning session.
That’s a worked example of my use in that specific situation.
Evernote, Drive & Trello don’t usually play a part in this.
But let’s take you through scenarios in which I’d use them.
You’ve seen me talk about a few other resources. Yes, I do use other tools for micro-situations.
BEAR — used solely for scripts, I love using this for that only
FANTASTICAL 2 — Used to use for Mac Calendar view, not so much.
SOON - Capturing things to go do. Not event based, bucket list.
This video will give you an outline of all of the productivity apps and tools I use everyday.
Enjoy the selection I've put together here, and any questions email me: email@example.com.
73/100 | Workflow score.