Todoist is one of the world's most popular task management applications.
For the last 5 years, it's appeared in hundreds of listicles and thousands of times on social media as one of the better ways to manage your tasks. And Todoist continue to evolve the application as we speak towards becoming the most used task management application.
This feature will be a full Todoist review. We will cover features, device, design, pricing and more in this fully explore Todoist showdown.
Todoist is a strong, powerful task management software that can be used for small teams, individuals and professionals to manage anything from a shopping list to major projects at work. Todoist can be a simple task manager or solid collaborative tool for teams alike.
The flexibility of Todoist allows for many users to bring simple set-ups or advanced and more complex task management with ease. Enjoyable for the light user or the more serious of productivity fans. To kick things off, we’re going to give Todoist an official score.
This is a breakdown of key areas that Todoist brings to the table:
Feature set (/20): What features does Todoist offer?
Cross-platform (/20): Where is Todoist available to use?
Design (/20): How does the design experience feel on Todoist?
Everyday use (/20): What is everyday use of Todoist like?
Pricing (/20): Value for money on a Todoist subscription?
The total score Todoist could achieve was 100. 87/100 is a strong score to achieve making it part of the top 10% of the reviews here on Keep Productive.
Available on 10+ platforms
Recurring due dates
SSL secured connection
Sub-tasks & sub-projects
Active projects maximum: 80
People per project: 5
Pin favourite projects, labels & filters
Intelligent input (smart date entry)
All of these features could be used to help get you started with your productivity and task management. Major features aren't missing with Todoist basic (free), the general framework and use of tasks is still present, giving you the ability to get things done.
Notable things Todoist Basic is missing:
Reminders - adding time or location based reminders
Comments - adding notes/comments per task
Labels - use of advanced labels, attached to tasks to add context
Filters - advanced sorting and filtering of tasks, across projects, priorities, labels and more
These core four elements of Todoist are locked under Todoist premium.
For Todoist Premium, these are those included:
All of the Todoist Basic features (stated above)
Active projects maximum: 200
People per project: 25
Reminders (time and location based)
Add tasks via email
File upload to comments (inc. files, audio, emoji)
Karma tracking + charts (advanced use)
Themes (Premium options)
In regards to pricing, let's speak about that specifically in the 5th segment of this Todoist review, but understanding the core feature set of each will give you a better outline of what plan best suits your productivity needs.
With 18 being only 2 away from the full scoring.
So what did Todoist lack?!
Multiple Views (optional): Although "Filters" give the ability to see tasks in a different and more specific light, Todoist is still very much a task list management system. The ability to see more advanced views is something it lacks, like Zenkit or Notion, Todoist does suffer from a very static list experience.
Lack in feature development: Many people are moving away from Todoist due the lack of development in features over the last 2 years, not a great deal of features have been released for users over this period of time. Many people argue this isn't good, others support by stating their focus on consistency over feature intense experiences.
Todoist is one of the most widely available tools, available on all of the major devices.
The most important element when looking at any productivity application is checking whether it is available on Web. Todoist has a Web experience, allowing you to access it on whatever PC or mobile device you are on, in the worst case scenario.
Todoist for Web kicks things off for most users, allowing them to use it in the browser.
Todoist is available on most other devices like Mac App Store, Windows 10, Windows 7 or XP, iOS, Android and on major Apple and Android smart watches via Android Wear and the App Store for Apple Watch.
This is something Todoist does very very well!
Todoist is also available on Chrome, Safari and Firefox, Outlook Email & Gmail too. Allowing you micro-experiences using it to capture tasks and even to organise items. For some, this might be Todoist overkill, for others this might be full immersion, which can be very useful.
One of the other benefits to using Todoist is that it's very similar UI wise on all devices, something we'll come into within the next section on DESIGN.
What platforms does Todoist lack?!
Linux availability: Many people do argue against why Todoist shouldn't already be available on Linux, a very niche platform, but there are hacks around this using Google Web Store and a few of the Linux developers have made their own experience.
One of the key features Todoist brings is a consist design across all devices.
Many people praise this as one of the things they'd like Todoist to keep consistent, with only Android looking slighting different due to the Material Design language that Todoist have customised this to. Todoist is praised for it's general design, with a simple looking and easy to follow experience which many people enjoy.
Design specifics include:
Inbox Zero - A short little graphic and message each time you finish your Today tab.
Themes - A host of themes to use (with some locked under Todoist Premium)
Iconography - Fluid use of icons across the various devices
Font - A consistent font that follows you across devices.
Recently added features has made design look much better. For example, the Todoist font was drafted across all of the devices, allowing a Todoist user to view with ease, especially important for a text intensive application like Todoist.
What does Todoist design lack!?
Cleaner, lighter UI: This is a very detailed look into Todoist, but many users compare it to very clean applications like Things 3. Things 3 brings a richer, cleaner white design for users focusing more on gestures to input tasks. Many people
Older UX: Correlating to the multiple layouts slightly, the UX is regarded as a little old-school on iOS applications and despite being available across all devices, doesn't lack a native feel to it.
Todoist is one of the most practical of resources.
Everyday use is very strong. With tasks that put you in scenarios like being offline, or even pressured to sync on multiple devices or even integrations with other tools, Todoist performs well.
Sync - On multiple devices, it can get tricky to see which ones have synced into the Todoist service. Todoist offer a pretty well-designed and consistent sync experience. One of the better ones out there.
Offline - Todoist again, has one of the better offline experiences. Being able to work offline, adding tasks, moving around projects, creating filters, adding comments on all of your devices and then for it to sync seamlessly makes things so much easier.
Integrations - With over 100 integrations, Todoist doesn't lack in this department, even with a well-constructed Zapier set-up for those workflow pros.
What things does Todoist lack?!
Pomodoro Timers: More feature based, but many people are looking to get a Todoist Pomodoro timer built-into the resource. Lots of integrations provide Todoist Pomodoro access, but the reliance on two or more integrations puts pressure on a user. TickTick provides a pomodoro timer integration but this is something many people want Todoist to bring to the table.
Calendar - This view will help you plan your week ahead using a calendar panel. Todoist lacks this, whilst applications like Any.DO or TickTick do have calendar views to manage the week or month ahead. Todoist does have a notable integration with Google Calendar.
There is a lot of love for Todoist, this is clear. Todoist offers a recurring payment yearly for Premium of $28.99 in the US and £29.99 in the UK.
This is a yearly payment which accounts to roughly £2.5/$2.5 per month, a reasonable payment for Premium on such an advanced resource. Todoist falls into a similar pricing for the most part and is priced similar to other competitive tools like Any.DO and TickTick.
Please note: Todoist pricing is changing as of November 30th, rising to $36.00 per year. You can read more here.
Todoist doesn't offer a one-off fee. Things 3 is one of the services competitive to Todoist that offers this one-off payment for all of their new products, per version. This is a higher, $49.99 on Mac, $9.99 on iPhone and $19.99 on iPad - all separate payments.
Many people wish Todoist would use a payment system like this, but in order to get recurring payments and support to manage the resource this isn't suitable.
Todoist do now offer non-profit charity pricing and education pricing too, which is 50% off, but requires an application to apply for this.
What does Todoist pricing lack?!
One-off payment: There's a push to get a one-off fee for Todoist, but not an aggressive one. Many people like a simple payment to be made to make it easier for accounting.
Monthly payments: For those with lower budgets, getting a monthly pricing would make it easier to manage finances and make the payment suitable
Todoist's introduction video is a great outline and introduction to how you can use Todoist for your everyday tasks.
Carl's Working With Todoist Book: Amazon
Getting Started with Todoist: from Doist